ALCOHOL DUE DILIGENCE POLICY

 

Trading Name: Our Good Days Company Ltd – Weber Haus UK

Address: Brookfield Court Selby Road, Garforth, Leeds, England, LS25 1NB
Company number: 11687650
Date of Incorporation: 20 November 2018
VAT Number: GB354000252
AWRS number: XNAW 000 0011 5448
WOWGR number: GBOG354000200
EORI: GB354000252000
WSTA member: ORG16782

Organic certificate number: DT14389

Email: help@spiritsofbrasil.com
Website: www.spiritsofbrasil.com

 

 For a retailer (Off License) or online account through our e-commerce to open an account:

In order for a business to register for trade, OUR GOOD DAYS COMPANY LTD - WEBER HAUS UK will require the following documents:

• Copy of Incorporation Certificate
• Copy of VAT Certificate
• Company Bank Details
• Owner Photo ID details such as Passport or Driving License
• Copy of Business Utility Bill (Less than 3 months old)

 

Once OUR GOOD DAYS COMPANY LTD - WEBER HAUS UK has collated this information, the necessary checks will be conducted before opening the account. Payment methods are Cash, Card or Bank Transfer only (OUR GOOD DAYS COMPANY LTD - WEBER HAUS UK preferred method is bank transfers and Cards for online sale). OUR GOOD DAYS COMPANY LTD - WEBER HAUS UK does not accept cheques. Cash payments have a cap of £250/month and are only applicable to onsite sale and can only be accepted under the Money Laundering Regulations.

 

For a wholesaler or online account through OUR GOOD DAYS COMPANY LTD - WEBER HAUS UK online platform to open an account:

In order for a business to register as a wholesaler, OUR GOOD DAYS COMPANY LTD - WEBER HAUS UK will require the following documents:

• Copy of Incorporation Certificate
• Copy of VAT Certificate
• Company Bank Details
• Owner Photo ID details such as Passport or Driving License
• Copy of Business Utility Bill (Less than 3 months old)
• AWRS URN
• Picture of business address, if applicable

 

Once the information has been gathered, the Credit Control Manager will complete a risk assessment. Any customers identified as high risk will undergo further questioning. High risk customers that are accepted will be evaluated every three months, all other customers will be reviewed on an annual basis.

 All customers who do not pass the internal check will be notified that their account will not be opened and customers with suspicious behaviour will be reported to HMRC in a timely manner.

 For individuals through OUR GOOD DAYS COMPANY LTD - WEBER HAUS UK e-commerce platform only:

An account must be opened online at OUR GOOD DAYS COMPANY LTD - WEBER HAUS UK portal by providing following documents:

 

• Delivery of products will only be done to Card’s registered name and address. Individual must be of the age of 18+
• DPD Age Verification Service

OUR GOOD DAYS COMPANY LTD - WEBER HAUS UK – SUPPLIER / CUSTOMER

DUE DILIGENCE POLICY

As a part of the new Alcohol Wholesaler Registration Scheme (AWRS), OUR GOOD DAYS COMPANY LTD - WEBER HAUS UK is required to conduct due diligence checks on partners involved in the supply chain for alcoholic drinks. OUR GOOD DAYS COMPANY LTD - WEBER HAUS UK will require the following documents for a wholesaler to open an account to start trading:

• Company Introduction stating nature of business and products available
• Completion of Know Your Supplier Questionnaire
• Copy of Incorporation Certificate
• Copy of VAT Certificate
• Copy of company’s last filed set of accounts
• Copy of Money Laundering Certificate, if applicable
• Owner/Director’s/ Proprietor’s ID Details
• Company Bank Details
• AWRS number, if this has been issued and UK based supplier
• Copy of Business Utility Bill (less than 3 months old)
• Headed paper complete with Director’s Signature
• Proof of Due Diligence the company carries out
• Copy of company’s term
• If you are a UK duty paid supplier, please provide us with copies of form W-5 (or similar document) showing evidence of duty payment

Once the supplier has sent the above information, the appointed accounts officer or another trained member of the team will review it. The overall risk of the supplier will be established. If the business is identified as a high-risk supplier, further questions will be asked, and site visits will be conducted as appropriate. Any suspicious retail pricing at uneconomic levels or improper trading patterns will be reported to HMRC in a timely manner.

All high-risk suppliers will be reviewed every three months; all other suppliers will be reviewed on an annual basis.

Existing suppliers who are already supplying OUR GOOD DAYS COMPANY LTD - WEBER HAUS UK at the date of this policy will need to provide OUR GOOD DAYS COMPANY LTD - WEBER HAUS UK with the relevant documents (as above) to continue as a supplier. As with new suppliers, each supplier's risk will be established. Regular visits to the supplier’s premises will also be made by OUR GOOD DAYS COMPANY LTD - WEBER HAUS UK representatives to verify business records.

 OUR GOOD DAYS COMPANY LTD - WEBER HAUS UK’s Due Diligence Code of Conduct (DDCOC) sets out the basic rules we will follow and the values that will guide our decisions. It also points us to a more detailed processes and procedures relating to the purchase and supply of alcoholic products.

 The DDCOC is built on the premise of ‘knowing your customer or supplier and the commercial transactions that will be involved. Supply chains are only as strong as the weakest link and the purpose of OUR GOOD DAYS COMPANY LTD - WEBER HAUS UK’s DDCOC is to prevent entering commercial transactions with any illicit customer or supplier. The policy will aid in ensuring all customers and suppliers are regularly reviewed so any changes of activities are identified, and the appropriate action taken.

 Specific guidelines have been developed for customers and suppliers. All customers and suppliers must provide the required list of documents and completed questions for OUR GOOD DAYS COMPANY LTD - WEBER HAUS UK to undertake a risk assessment before any account is open. OUR GOOD DAYS COMPANY LTD - WEBER HAUS UK will only trade with a customer or supplier if they have passed the necessary risk assessment checks. OUR GOOD DAYS COMPANY LTD - WEBER HAUS UK will only work with suppliers in the alcohol industry who accept payment by cheque or bank transfer. Cash payments are not permitted.

 Designated Accounts officer or another authorised member of the team will review the submitted information on a case-by-case basis and the Credit Control Manager will conduct the final sign off. Any customer or supplier who fails to pass the risk assessment will immediately have all transactions ceased pending review. If the review is unsatisfactory, the account will be closed indefinitely.

Regular reviews of customer and supplier information will be conducted by Accounts officer or another authorised member of the team and the final sign off will be conducted by Credit Control Manager.

 

All initial checks and further reviews will be documented in the customer or supplier file and maintained on an ongoing basis. Reminders for checks should be logged onto the accounting software and Outlook calendars.

 

The DDCOC will be implemented and maintained by the designated Credit Control Manager. All training of the DDCOC must be authorised by him and any changes in staff will undergo full training on the DDCOC. Part of the DDCOC is to ensure day-to-day checks are in place to identify transactions that may lead to fraud or involve goods on which duty may have been evaded. Checks in purchase order processing and customer orders are two areas where daily checks are performed.

 

For more information please contact us: help@spiritsofbrasil.com